Please retain a copy of these terms and conditions for your own records. The below Terms and Conditions & Rules of Participation contained herein apply to all bookings made with Down To Earth Fitness. All terms and conditions contained herein are governed by English law and under the jurisdiction of the courts of England and Wales.

 

“Participant” refers to any client partaking in an activity with Down To Earth Fitness

 

Travel

 

Participants are expected to take full responsibility and payment for travelling to and from a Down To Earth Fitness activity. Failure to arrive at the designated start time and location of the activity stated in the itinerary will mean the participant may forfeit ability to join the planned activity.

 

Insurance & Medical Risks

 

Down To Earth Fitness activities are led by qualified personal trainers and a qualified yoga instructor, with first aid certification.

 

In accepting these terms and conditions as the participant, you understand and accept risks associated with all activities, including but not exclusive to activities in rural areas & the increased risk of serious injury and heat related illness. Down To Earth Fitness activity is often in rural and remote locations, where the risks to health are increased and the ability to treat injury or illness effectively is reduced. Down To Earth Fitness will not be held responsible for any illness, injury or death sustained as a result of any activity or retreat related circumstances.

 

You confirm that you have the correct level of fitness for any activities and it is your responsibility to monitor your own levels & abilities during an activity, if a participant feels unwell at any point, they should immediately stop the activity and inform an instructor. Exercising  outdoors can lead to serious medical risks, including but not limited to hyperthermia, hypothermia, kidney failure, heart failure and dehydration. By agreeing to these terms and conditions, you accept these risks as well as any other potential health consequences.

 

We ask that all participants ensure they have appropriately prepared and trained for a Down To Earth Fitness activity & that you take full responsibility for your physical and mental wellbeing. If you suffer from a medical condition that may impact your ability to partake in this activity you must provide a medical certificate from a doctor stating you may safely undertake the activity booked.

 

It is recommended but not mandatory that participants take out travel and health insurance against medical expenses, injury, illness, death, cost of repatriation and personal accident risks. Down To Earth Fitness will not be held responsible for any injury or insurance costs sustained during Down To Earth Fitness trips or for any financial costs associated with medical care, search and rescue or repatriation, or travel related issues, such as flight delays or lost luggage, this list is not exclusive and would be appropriate for any travel or health related financial costs.

 

Itinerary

 

Efforts will be made to ensure that no changes are necessary to routes or the details of an activity however, there may be unforeseen circumstances such as adverse weather conditions that result in changes to the pre-defined itinerary, which Down To Earth Fitness accept no responsibility for. In particular, participants accept that this may mean that activities may be changed or that dates or times of activity may be altered. Down To Earth Fitness accepts no financial liability that may arise from enforced change to your travel plans due to any alteration of activity or its cancellation, howsoever caused. In the event that changes are made to the itinerary and activity any extra costs will be met by the participant. You are advised to book transferable, where possible, refundable travel with no penalties should a cancellation be necessary.

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Deposit

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On booking, you agree to pay at non-refundable deposit of £150, with a final payment due prior to August 31st 2023. 

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Cancellation 

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If you are no longer able to attend this trip, please inform us at downtoearthfitness@hotmail.com as soon as possible. Non-refundable deposits will not be returned at any stage post booking. If you made your full payment, and cancel before 31st Augus we will refund you for the remaining balance (full cost minus the deposit).

 

COVID19

 

You must not attend a Down To Earth Fitness activity should you, or any member of your household develop any signs of COVID 19; this includes a persistent cough or a high temperature. 

 

Media & Data Sharing

 

By agreeing to these terms and conditions you as the participant accept that Down To Earth Fitness and associated partners may use photographs and recordings of participants during Down To Earth Fitness activity. You also agree to be added to a community whatsapp group, with other members of the trip, to access vital information & meet others before/ after travel, the mobile number you provide on sign up will be used and shared with other group members. 

 

In the case of a medical emergency

 

All participants are asked to speak with their course leader in the event of an emergency. If you are unable to do so, please contact the emergency services.

 

Rules for participation

 

1. Course leader will provide guidance and advice however participants are responsible for their own safety.

2. Participants should disclose any change to their medical condition between booking and activity as soon as they are able to do so.

3. Down To Earth Fitness reserves the right to cancel or reschedule any activity as a result of unforeseen circumstances and will endeavour to ensure all participants are informed of this change as soon as possible.

4. On hikes; participants must remain with their course leader at all times.

5. Participants must ensure they have all mandatory kit during activity and must not run with headphones for safety reasons.

6. Course leaders reserve the right to make decisions for the benefit of all participants experience, including cancelling participation of individuals who are perceived as at risk of ill health.

 

If you fail to adhere to these rules, Down To Earth Fitness staff reserve the rights to cancel your participation of the activity, no refund will be provided.